Back Office – B&C Hospitality

Digital Dining Back Office

Digital Dining’s Accounts Receivable area efficiently processes invoices, statements and payments and allows you to monitor the status of all accounts. This easy-to-use program allows you to maintain corporate accounts, employee accounts, trade accounts, house charges, and so on.

The Accounts Receivable area of the Digital Dining program includes procedures to: Maintain up to ten thousand different accounts Automatically post sales to accounts Apply credit limits to accounts Require a manager to approve the use of selected accounts Enter batches of invoices and payments Enter journal transactions Apply finance charges and recurring charges Age outstanding account balances Generate daily and monthly audit trails Report customer account sales and balances Report individual transactions and customer account activity Produce detailed transaction reports for virtually any period of time Generate monthly account statements Generate mailing labels Maintain account types.

Features of Note:

Accounts Receivable

Maintain up to ten thousand different accounts
Automatically post sales to accounts
Apply credit limits to accounts
Require a manager to approve the use of selected accounts
Enter batches of invoices and payments
Enter journal transactions
Apply finance charges and recurring charges
Age outstanding account balances
Generate daily and monthly audit trails
Report customer account sales and balances
Report individual transactions and customer account activity
Produce detailed transaction reports for virtually any period of time
Generate monthly account statements
Generate mailing labels
Maintain account types

Menu Maintenance

Maintain over ninety nine thousand menu items
Use unlimited chains of modifiers
Maintain five price levels for a single menu item (for example, different prices for Happy Hour and Sunday Brunch)
Assign an easily identified icon to a menu item that will be displayed on a button at the point of sale
Maintain preparation instructions for use at the point of sale
Record plate costs and cost percentages for each price level
Apply up to four different tax rates
Record historical information on “memo” tabs for each menu item
Determine which menu items and modifiers are sent to the various preparation printers
Easily design ordering windows
Interface to our inventory area of the Digital Dining program for complete cost control
Maintain menu item recipes with an unlimited number of ingredient items
Analyze menu item sales, costs and profits with user-definable reports
Make changes to large numbers of menu items quickly
Review critical sales information for individual menu items
Print menu item lists, price lists and modifier lists
Produce in-depth menu item reports by sales type and prep type
Report exceptions for high or low volume, high or low cost, or any combination
Export all menu item reports to other applications (such as word processors or spreadsheets)

Staff Member Maintenance

Make staff member records active or inactive
Rate staff members according to their ability and performance
Record and maintain availability for individual staff members
Assign staff members to up to eight different staff departments
Record historical information on “memo” tabs for each staff member
Provide complete sales and tip history for each staff member
Review declared tips, charge tips and sales for individual staff members
Send e-mail messages to individual staff members or to selected groups of staff members
Edit and report time and attendance transactions
Export payroll data to external payroll programs or payroll services
Print lists of staff members
Print sales analysis reports
Monitor who is clocked in at any time
Report gross labor costs
Maintain staff departments and groups
Maintain up to ninety-nine different security positions, with different levels of system access

Register Maintenance

Generate customized receipt reports by receipt type, register, profit center, or day of the week
Generate customized sales reports by sales,preparation, profit center, or day of the week
Generate detailed discount and charge reports
Generate customized void reports by void type, by staff member or by time range
Generate detailed labor reports, for each staff department group, or as a grand total
Generate customized security reports showing password usage
Generate detailed sales tax reports
Process the registers and produce detailed daily reports about every aspect of the point of sale
Maintain history files for a virtually unlimited period of time

Credit Card Maintenance

Enter credit card information by hand or using a card reader
Pre-authorize charges for bar customers
Verify charges directly from the point of sale, without interrupting service
Use only one processing modem
Credit a charge from the point of sale
Post authorized batches of credit cards
Track sales and sales history separately for each card type
Generate daily reports for each card type

B&C Hospitality Systems

B&C Knowledgebase

B&C Quick Links